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September 5, 2014 July 14, Regular Meeting Minutes
VILLAGE OF UNITY
REGULAR BOARD MEETING
MONDAY, JULY 14, 2014
1) Call to Order: President Randy Smith called the meeting to order at 7:00 p.m.
2) Pledge of Allegiance
3) Roll Call/Establish Quorum: Roll call was taken with the following members in attendance;
Trustees Scott Blume, Jeremy Larocque, Ron Loertscher, Jerry Michlig, Marjorie Carpenter,
Marie Kauffman, and President Randy Smith. Quorum established. DPW Pat Phillips and
Clerk Heidi Maldonis were also present.
4) Approve June Meeting Minutes: A motion to accept June meeting minutes as presented was
made by Loertscher. The motion was seconded by Carpenter. All ayes. Motion carried.
5) Approve July Accts. Payable & June Treasurer`s Reports: There were questions regarding an
invoice from Bugar Trucking. The board wanted to know why there were charges dating
back to November of 2012. Maldonis said that she wanted to be billed on a quarterly basis
at the least, but that hasn`t happened. Clerk will send note asking for quarterly billing along
payment to Bugar Trucking. Motion to approve and accept July 2014 accounts payable and
June treasurer`s reports Larocque. Seconded by Loertscher. All ayes. Motion carried.
6) Review/Approve Hall Security Deposit Refunds: There were three rental dates to review.
June 14 was the first rental date. Two helium balloons were found in the ceiling fans and the
floors were not swept well. June 22 was the next rental; the cleanup was found to be
satisfactory. The final rental was on July 5. The hall parking lot and grounds were found
littered with bottles and cans. The board discussed what action should be taken with the
first and third rental dates. The board decided that the June 14 rental should forfeit $50.00
of the security deposit for the helium balloons and the July 5 rental should forfeit half
($125.00) for the condition of the parking lot and surrounding grounds. The June 22 rental
will receive a full refund. Motion to accept and approve board recommendation of actions
stated above by Larocque. Seconded by Carpenter. All ayes. Motion carried.
7) Committee Reports: Tracy and Kayd Soppa reported to the board an account of the softball
league`s income and expenses for games to date. Soppa said that there were some
problems with the lights and scoreboard. Soppa requested a finer grain of sand for the
volleyball courts. She said there were a number of complaints from the players that the
sand currently on the courts was too coarse. Soppa then asked about possibly making
improvements to the concession stand. The issue is funding the improvements. Trustee
Jerry Michlig suggested selling advertising space on the sign at the ball park. The idea of
installing a walk-in cooler inside the concession stand was discussed briefly. A committee
meeting will convene to discuss the matter further. End of report.
8) Recognition of Visitors: None
9) DPW Report: DPW Pat Phillips began with two bids for a breaker box panel for the west
side lift station. Paul Jakel put in a bid of $681.00. Anderson Electric bid $1259.00. Motion
Michlig to accept bid from Jakel. Motion seconded by Blume. All ayes. Carried. Paul Jakel
also submitted a bid of $370.00 for a main breaker at the ball park.
10) Board Business: Approve Operator`s Licenses-Geneva Oliver and Christine Steckbauer.
A motion to approve both operator`s licenses made by Blume. Seconded by Larocque. All
ayes. Motion carried. Discussion/Action-Dust Control-The topic of whether or not to lay
down dust control was discussed. The cost for a pallet of calcium chloride is $767.25. The
board agreed that since it is halfway through the season already, to wait until next year.
The issue is tabled for the time being. Discussion/Action-Mowing American Legion. The
village in the past has been mowing around the American Legion in exchange for allowing
the use of their property during truck pulls. But since the village is not using that property
anymore, the question should the village continue to mow the property. Trustee Marie
Kauffman suggested speaking with someone from the legion, possibly make some sort of
arrangement. Trustee Jerry Michlig stated that the mowing should continue for the
rest of this year and discuss the issue next year. Discussion/Action-Office Copier. The old
Canon copier for the clerk`s office is broken down and needs replacing. Clerk will check
prices. Discussion/Action-Office Furnace, A.C. The office furnace is not operating and will
need to be replaced. Phillips will get estimates and report next regular meeting. The 3rd
and Final Reading-Repeal of Ordinances #3 through #10.
11) Old Business: Trustee Ron Loertscher asked if there is power to the new announcer stand.
Phillips replied that there was. A light will be needed for the upcoming softball tournaments.
Trustee Marjorie Carpenter said that there were some complaints regarding the traffic on
South Main St.
12) Clerk`s Report: Maldonis reported that there was one out of three responses regarding
13) President`s Report: Randy Smith announced his resignation from the office of Village
President. Resignation will be effective on August 1, 2014. July 31, 2014 is Smith`s last
official day as president.
14) Adjournment: A motion was made by Blume to adjourn meeting. Seconded by Carpenter.
All ayes. Meeting adjourned at 8:31 p.m.
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